注册找回密码

QQ登录

只需一步,快速开始

社区广播台

查看: 3763|回复: 8

档案著录规则和interpares_book中对电子文件描述内容具有可比性么?

[复制链接]

17

主题

9

好友

5378

积分

高一

Rank: 13Rank: 13Rank: 13

UID
180065
主题
17
精华
0
积分
5378
威望
1265
金钱
1758
在线时间
204 小时
阅读权限
10
注册时间
2012-5-13
最后登录
2015-3-22
发表于 2012-5-15 22:38:49 |显示全部楼层
Appendix 1
Template for Analysis
Authenticity Task Force
7 November

Documentary Form
Definition: The rules of representation according to which the content of a record, its
administrative and documentary context, and its authority are communicated. Documentary form
possesses both extrinsic and intrinsic elements.
Extrinsic Elements of Documentary Form
Definition: The elements of a record that constitute its external appearance.
1. Presentation Features
Definition: A set of perceivable features (graphic, aural, visual) generated by means of encoding
and program instructions, and capable, when used individually or in combination, to present a
message to our senses.
Overall Presentation
Definition: The record’s overall information configuration, i.e., the manner in which the
content is presented to the senses.
Text
Definition: Words, numbers, or symbols.
Graphic
Definition: A representation of an object or outline of a figure, plan, or sketch by
means of lines. A representation of an object formed by drawing.
Image
Definition: An artificial imitation or representation of the external form of any
object, or an optical appearance or counterpart of an object, such as is produced
by rays of light, refracted as through a lens, or falling on a surface after passing
through a small aperture. A subset of image is moving images which are visual
images, with or without sound, that, when viewed, present the illusion of motion.
Sound
Definition: Aural representation of words, music, or any other manifestation of
sound.

17

主题

9

好友

5378

积分

高一

Rank: 13Rank: 13Rank: 13

UID
180065
主题
17
精华
0
积分
5378
威望
1265
金钱
1758
在线时间
204 小时
阅读权限
10
注册时间
2012-5-13
最后登录
2015-3-22
发表于 2012-5-15 22:39:09 |显示全部楼层
Combination of More than One of the Above
Specific Presentation Features
Definition: Specific aspects of the record’s formal presentation that are necessary for it to
achieve the purpose for which it was created.
Examples: Specific presentation features might include but are not limited to the
following:
• special layouts
• deliberately employed type fonts
• deliberately employed colours
• hyperlinks
• graphic indication of attachments
• sample rate of sound files
• resolution of image files
• scales of maps
2
2. Electronic Signature
Definition: A digital mark having the function of a signature in, attached to, or logically associated
with a record, which is used by a signatory to take responsibility or give consent to the content of
that record, and which may be used to verify its authenticity.
Electronic Seal
Definition: Specific electronic means of authenticating a record or ensuring that it is only
opened by the intended addressee. It is a distinct type of electronic signature.
Example: An electronic seal might include but is not limited to the following:
• digital signature, i.e., an electronic signature based on public key
cryptography.
Authentication Certificate of Trusted Third Party (TTP)
Definition: An attestation issued by a TTP for the purpose of authenticating the
ownership and characteristics of a public key. Such attestation appears in
conjunction with the digital signature of the author of a record and is itself digitally
signed by the TTP.
3. Digital Time-Stamp Issued by a Trusted Third Party (TTP)
Definition: An attestation by a TTP that a record was received at a particular point in time.
4. Special Signs
Definition: Symbol that identify one or more of the persons involved in the compilation, receipt, or
execution of the record.
Examples: Special signs might include but are not limited to the following:
• digital watermarks
• organization crest
• personal logo
• originator identifier
Intrinsic Elements of Documentary Form
Definition: The elements of a record that convey the action in which the record participates and its
immediate context.
1. Name of Author
Definition: Name of the physical or juridical person having the authority and capacity to issue the
record or in whose name or by whose command the record has been issued.
Note: In traditional records, the name of the author typically appears as the name expressed in
the letterhead (entitling), in the initial wording of the record (superscription), and/or at the bottom
of the record (subscription). It may be the same name as that of the writer, and, with records that
are electronically transmitted, may correspond to the name of the originator. However, the name
of the author only validates the record when it has the function of an attestation.
2. Name of Originator
Definition: Name of the person assigned the electronic address in which the record has been
generated and/or sent.

Note: When the name of the originator is different from the name of the author of the record, the
law usually considers the originator’s name as the indication of the person responsible for issuing
the record.
3. Chronological Date
Definition: The chronological date is the date, and possibly the time, of the record's compilation
included in the record by the author or the electronic system on the author’s behalf.
4. Name of Place of Origin of Record
Definition: The name of the geographic place where the record was generated, included in the
content of the record by the author or the electronic system on the author’s behalf.
5. Name of Addressee(s)
Definition: The name of the person(s) to whom the record is directed or for whom the record is
intended.
Note: In traditional records this element corresponds to the inscription and usually occurs at the
top of the record. With electronic mail records, the name of the addressee(s) continues to appear
in the top portion of the record (i.e., in a header).
6. Name of Receiver(s)
Definition: The name of the person(s) to whom the record is copied for information purposes.
7. Indication of Action or Matter
Definition: The subject line(s) and/or the title at the top of the record.
8. Description of Action or Matter
Definition: Presentation of the ideal motivation (preamble) and the concrete reason (exposition)
for the action as well as the action or matter itself (disposition).
9. Name of Writer
Definition: The name of the person having the authority and capacity to articulate the content of
the record.
Note: In traditional records, the name of the writer usually appears at the bottom of the record and
is typically constituted by the subscription. The name of the writer may be the same as the name
of the author (and perhaps of the originator).
10. Corroboration
Definition: Explicit mention of the means used to validate the record.
Note: To validate means to make legally valid; to grant official sanction to by marking; to support
or corroborate on a sound or authoritative basis.
11. Attestation
Definition: The written validation of a record by those who took part in the issuing of it (author,
writer, counter-signer) and by witnesses to the action or to the signing of the record.
Note: In traditional records, the attestations usually appear as signatures at the bottom of the
record (the eschatocol). However, some records have the attestation in the protocol. For
example, memoranda may be signed or initialled beside the superscription. With electronic
records, such as electronic mail messages, the attestation appears in the header of the message.
4
12. Qualification of Signature
Definition: The mention of the title, capacity and/or address of the persons signing a record.
Note: Qualification of signature may follow either a subscription or a superscription.
Annotations
Definition: Additions made to a record after it has been created.
Annotations Made in the Course of Executing the Record
Definition: Additions made to a record after it has been created as part of the formal execution
phase of an administrative procedure.
Note: Normally this sort of annotation is used only for the authentication and registration of legal
records whose form is required by law, e.g., the registration number added to a land deed by the
land registry office, or the statement of the authenticity of the signatures in a will.
Examples: Such additions might include, but are not limited to the following:
• Priority of Transmission
Definition: Indication of the priority in which a record is to be transmitted.
• Transmission Date, Time and/or Place.
Definition: The date, time, and/or place when the record leaves the space in which it was
generated.
Note: Transmission date, time and/or place is usually added by the electronic system.
• Indication of Attachments
Definition: Mention of autonomous items that have been linked inextricably to the record
before transmission (i.e., added during its execution) in order for it to accomplish its
purpose.
Annotations Made in the Course of Handling the Business
Matter to which the Record Relates
Definition: Additions made to the record in the course of handling the business matter in which
the record participates and reflecting actions taken subsequent to the creation of the record for
the purpose of handling the action or matter in which the record participates.
Such additions might include, but are not limited to the following:
• Received Date and Time
• Name of Handling Office
• Action Taken
• Dates and Times of Further Action or Transmission
Annotations Made in the Course of Managing the Record for
Records Management Purposes
Definition: Additions made to a record for the purpose of handling the record itself and reflecting
actions taken subsequent to the creation of the record for the purpose of managing it as part of
the agency’s records.
Such additions might include, but are not limited to the following:
• Archival Date
Definition: The date on which a record is officially incorporated into the creator’s records.
• Draft or Version Number
Definition: The unique identifier assigned to sequential drafts or versions of the same
record, added to the record when it is saved.
• Record Item Identifier
Definition: The progressive number of the record within the dossier or, in the absence of
dossiers, within the specific class.
• Dossier Identifier
Definition: The identifier for the dossier in which the record belongs.
Note: It may be constituted by the name of a person or organization, a symbol, a
progressive number, a date, or a specific topic within the class’s general subject.
• Class Code
Definition: The code of the class to which the record belongs, as it appears in the
classification scheme, thus connecting it to other records in the same class.
• Registration Number
Definition: The consecutive number added to each incoming or outgoing record in the
protocol register, which connects it to previous and subsequent records made or received
by the creator.
• Name of Creator
Definition: The name of the person in whose archival fonds the record exists.
Medium
回复

使用道具 举报

17

主题

9

好友

5378

积分

高一

Rank: 13Rank: 13Rank: 13

UID
180065
主题
17
精华
0
积分
5378
威望
1265
金钱
1758
在线时间
204 小时
阅读权限
10
注册时间
2012-5-13
最后登录
2015-3-22
发表于 2012-5-15 22:43:25 |显示全部楼层
Definition: The physical carrier of the message.
Note: The medium is considered an essential component of the record inasmuch as a record
does not exist until it has been affixed to a physical carrier.
Context
Definition: The framework of action in which the record participates.
Juridical-Administrative Context
Definition: The legal and organizational system in which the creating body belongs.
Note: Indicators of juridical-administrative context are laws, regulations, etc.
Provenancial Context
Definition: The creating body, its mandate, structure, and functions.
Note: Indicators of provenancial context are organizational charts, annual reports, the
classification scheme, etc.
Procedural Context
Definition: The business procedure in the course of which the record is created.
Note: In some organizations, the business procedures are integrated with documentary
procedures. Indicators of procedural context are work-flow rules, codes of administrative
procedure, classification schemes, etc.
回复

使用道具 举报

17

主题

9

好友

5378

积分

高一

Rank: 13Rank: 13Rank: 13

UID
180065
主题
17
精华
0
积分
5378
威望
1265
金钱
1758
在线时间
204 小时
阅读权限
10
注册时间
2012-5-13
最后登录
2015-3-22
发表于 2012-5-15 22:43:56 |显示全部楼层
Documentary Context
Definition: The fonds to which the record belongs and its internal structure.
Note: Indicators of documentary context are classification schemes, record inventories, indexes,
registers, etc.
Technological Context
Definition: The characteristics of the technical components of the electronic system in which the
record is created.
Hardware
1. Storage
Definition: The medium that stores data in the system.
Main Memory (aka primary memory)
Note: This type of storage is fast, different parts of it can be accessed randomly
(rather than sequentially) and directly by the CPU/microprocessor. Thus, for a
process to run or a file to be accessed, it must be loaded, at least partially, into the
main memory. Main memory is provided via integrated circuit chips and does not
involve mechanical movements. It is "volatile" in that its contents will be lost when
a computer system is shut down.
Example: random access memory (RAM), cache memory.
Secondary Storage (aka secondary memory)
Note: This type of storage is slower than main memory and is cheaper. It involves
mechanical parts and movements that contribute to its low speed of access. It is
non-volatile in that shutting down the system will not result in loss of data on the
secondary storage. Compared to magnetic tapes, secondary storage devices are
randomly accessible.
Examples: hard disks, magnetic or optical disks, CD-ROMs, DVDs.
Tertiary Storage
Note: This type of storage is sequentially accessible only, and is used for long-term
file preservation.
Examples: magnetic and digital tapes.
Storage for Security/Recovery Purposes
Note: This type of storage is used as a protective measure against the possibility of
catastrophic loss. It tends to be overwritten at regular intervals and is not intended
to serve the purpose of long-term file preservation.
Examples: magnetic and digital tapes.
2. CPU/Microprocessor
Definition: The primary resource for job/instruction execution.
Note: This resource can be broken down further into its own sub-systems (e.g., registers
and logic units). Its speed of executing instructions is considerably higher than the speed
of accessing main memory. It interfaces directly with main memory, so a record must be
loaded into main memory from secondary or tertiary storage before it can be readable.
3. Network
Definition: The primary source of communication between systems or components
thereof.
Note: Network encompasses its own types of hardware, software, and architectures.
7
4. Peripheral Devices
Examples: Mouse, monitor, keyboard, printer.
5. Architecture
Definition: The configuration of hardware components and their interfaces.
Examples: CPU architecture, motherboard architecture, system architecture (i.e., serial,
pipelined, parallel, distributed, client-server), network architecture.
Software
1. Operating System
Definition: The system that manages, controls, protects and facilitates the use of
hardware resources in the electronic system.
Note The following can be identified as functions and main modules of an operating
system: process management (scheduling, switching), deadlock management, memory
management, secondary storage management, storage scheme (data mapping), disk
scheduling, virtual memory management, file system (distributed, file format, directories),
interrupt handling, user interface, device and network interface. The way an operating
system is configured (parameterized), may affect certain aspects of data and files in the
system. For example, there may be a limit imposed on the size of a data file.
2. System Software
Definition: Software that creates an environment for application programs to be created,
executed, and maintained, typically through system calls to the operating system.
Note: System software is sometimes referred to as system utilities or system tools.
Examples: languages (machine language, high-level languages), compilers, interpreters
and translators, coding (compression, encryption), system utilities (i.e., hard disk
defragmentation tools, virus detectors, etc.).
3. Network Software
Definition: Network software manages networks and their resources in order to meet the
communication requirements of one or more applications.
Examples: protocols, routing, and switching software.
4. Application Software
Definition: Software that constitutes any type of program that is tailored to satisfy realworld
needs and requirements.
Note: Application software varies widely in nature and complexity, as the range of
applications using this type of software is quite diverse. Application software may be
developed in-house by the organization that uses it, custom-made by another company
or contractor for the organization that uses it, or purchased as an off-the-shelf package. It
is important to know whether the software includes source code, documentation, and
other components, in addition to the executables. As in the operating system, a set of
parameters or characteristics may be associated with the application software whose
values affect the number, format and size of the records that are handled.
Examples: Microsoft Word, Lotus 1-2-3, Netscape Communicator, database
management system (DBMS) software, computer-aided design (CAD) software.
Data
Definition: numbers, characters, images or other methods of recording that represent
values that can be stored, processed, and transmitted by electronic systems.
回复

使用道具 举报

17

主题

9

好友

5378

积分

高一

Rank: 13Rank: 13Rank: 13

UID
180065
主题
17
精华
0
积分
5378
威望
1265
金钱
1758
在线时间
204 小时
阅读权限
10
注册时间
2012-5-13
最后登录
2015-3-22
发表于 2012-5-15 22:44:38 |显示全部楼层
1. File Structure
Definition: The relationship and organization of files within a system.
Note: File structure includes the directory structure of a file system. The physical structure
and organization of files in a file system may also constitute an aspect of the file structure
and data format. This can include the mapping of files onto disk blocks of each disk plate,
and among a set of disks.
2. Data Format/File Format
Definition: The organization of data within files. These are organizations that are usually
designed to facilitate the storage, retrieval, processing, presentation, and/or transmission
of the data by software.
Note: Data format is concerned with the representation of each piece of data and the
relationship between pieces of data. Within a file, it includes standardized data formats
such as ASCII text, as well as proprietary file formats such as Microsoft's Word97 and
Adobe's PDF file formats. It also includes structures such as the tabular format of data
files in a database management system, and the format (using tags) of data files used by
mark-up languages.
Examples: portable document format (PDF), rich text format (RTF), ASCII text.
System Models
Definition: System models are abstractions that represent the entities, activities and/or
concepts in the system as well as their attributes, characteristics, and the functional
relationship between them.
Note: "Functional relationship" refers to a relationship involving two or more
entities/objects that it is important to represent explicitly in order for the application to
function correctly. System models contrast with data format and file structure in that they
represent behavioural, procedural, and/or functional aspects of a system or software
application. They may, however, affect directly or indirectly the way files are conceived in
an application and the way data are organized within the files in an application. A model
is usually represented graphically (e.g., as in entity-relationship, object-hierarchy, dataflow,
control-flow, and state-transition diagrams). Modelling languages (e.g., IDEF, UML)
and their associated software tools serve as aides in creating model specifications. The
model usually becomes part of an application’s requirements, specifications, and/or
design document. Parts of the model can also be represented and used in an
application’s data dictionary.
Examples: entity-relationship models, object domain diagrams, IDEF(0) process models,
UML use-case models, data-flow diagrams.
System Administration
Definition: System administration is a set of procedures that ensure correct, secure,
reliable, and persistent operation of the system.
Examples: Providing access privileges; ensuring security, availability, reliability and
integrity of the system over time; configuring the system; backing up files; system
回复

使用道具 举报

17

主题

9

好友

5378

积分

高一

Rank: 13Rank: 13Rank: 13

UID
180065
主题
17
精华
0
积分
5378
威望
1265
金钱
1758
在线时间
204 小时
阅读权限
10
注册时间
2012-5-13
最后登录
2015-3-22
发表于 2012-5-15 22:44:47 |显示全部楼层
maintenance; and upgrading hardware, software and storage systems.
回复

使用道具 举报

17

主题

9

好友

5378

积分

高一

Rank: 13Rank: 13Rank: 13

UID
180065
主题
17
精华
0
积分
5378
威望
1265
金钱
1758
在线时间
204 小时
阅读权限
10
注册时间
2012-5-13
最后登录
2015-3-22
发表于 2012-5-15 22:47:15 |显示全部楼层
中文翻译如下:
电子文件构成要素模板分为四个主要方面:成文形式、注释、环境和媒介
1.成文形式
1.1成文形式的外在要素
1.1.1表现特征)
    总体表现(文字、图形、影像、声音、以上要素的综合
    独特表现(比如:特殊的编排、专门使用的字体和颜色、超链接、附件的图形符号、声音文件的样本率、影像文件的解码、地图的比例尺等。
1.1.2电子签名
     电子印章:可信第三方的真实性证明
1.1.3可信第三方发布的数字时间戳
1.1.4特殊符号(比如:数字水印、组织饰章、个人标识、原创标识等。
1.2成文形式的内在要素
    文件生成者名称      原创作者名称      时间表      文件产生的地点的名称
    接收者名称          接收者名称        活动或问题的标识
    活动或问题的描述    文件内容形成者名称            另有来源的进一步证实
    证据                签字资格

2注释
2.1在对文件运转过程中产生的注释
      比如:移交权限、移交日期、时间、地点、附件说明等。
2.2在处理与文件有关的业务过程中产生的注释
      比如:接收日期和时间、处理部门的名称、采取的行动、进一步行动或移交的日期和时间等。
2.3基于文件管理的目的在管理文件的过程中产生的注释
      比如:存档日期、草稿或版本编号、文件条目鉴定者、卷宗鉴定者、类别代号、登记号、生成者名称等。

3.环境
3.1juridical-administrative context(司法-行政环境)
3.2 provenancial context(来源环境)
3.3 procedural context(程序环境)
3.4 documentary context(成文环境)
3.5technological context(技术环境)
3.5.1硬件
     存储器(内存、辅助内存、三级存储、基于安全和恢复的存储)
     微处理器     网络      外围设备     结构
3.5.2软件
     操作系统  系统软件    网络软件    应用软件
3.5.3数据
     文件结构    数据/文件模版
3.5.4系统模型
3.5.5系统管理

4.媒介
档案著录项目(1999)
档案著录项目共分七项,每项分若干著录单元(小项)。

4.1 题名与责任说明项
4.1.1 正题名        4.1.2 并列题名*     4.1.3 副题名及说明题名文字*
4.1.4 文件编号*    4.1.5 责任者         4.1.6 附件*

4.2 稿本与文种项
4.2.1 稿本*       4.2.2 文种*

4.3 密级与保管期限项
4.3.1 密级*       4.3.2 保管期限*      

4.4 时间项

4.5 载体形态项
4.5.1 载体类型*    4.5.2 数量及单位*     4.5.3 规格*

4.6 附注与提要项
4.6.1 附注*        4.6.2 提要*

4.7 排检与编号项
4.7.1 分类号        4.7.2 档案馆代号*     4.7.3 档号
4.7.4 电子文档号    4.7.5 缩微号           4.7.6 主题词或关键词
回复

使用道具 举报

17

主题

9

好友

5378

积分

高一

Rank: 13Rank: 13Rank: 13

UID
180065
主题
17
精华
0
积分
5378
威望
1265
金钱
1758
在线时间
204 小时
阅读权限
10
注册时间
2012-5-13
最后登录
2015-3-22
发表于 2012-5-15 22:47:23 |显示全部楼层
中文翻译如下:
电子文件构成要素模板分为四个主要方面:成文形式、注释、环境和媒介
1.成文形式
1.1成文形式的外在要素
1.1.1表现特征)
    总体表现(文字、图形、影像、声音、以上要素的综合
    独特表现(比如:特殊的编排、专门使用的字体和颜色、超链接、附件的图形符号、声音文件的样本率、影像文件的解码、地图的比例尺等。
1.1.2电子签名
     电子印章:可信第三方的真实性证明
1.1.3可信第三方发布的数字时间戳
1.1.4特殊符号(比如:数字水印、组织饰章、个人标识、原创标识等。
1.2成文形式的内在要素
    文件生成者名称      原创作者名称      时间表      文件产生的地点的名称
    接收者名称          接收者名称        活动或问题的标识
    活动或问题的描述    文件内容形成者名称            另有来源的进一步证实
    证据                签字资格

2注释
2.1在对文件运转过程中产生的注释
      比如:移交权限、移交日期、时间、地点、附件说明等。
2.2在处理与文件有关的业务过程中产生的注释
      比如:接收日期和时间、处理部门的名称、采取的行动、进一步行动或移交的日期和时间等。
2.3基于文件管理的目的在管理文件的过程中产生的注释
      比如:存档日期、草稿或版本编号、文件条目鉴定者、卷宗鉴定者、类别代号、登记号、生成者名称等。

3.环境
3.1juridical-administrative context(司法-行政环境)
3.2 provenancial context(来源环境)
3.3 procedural context(程序环境)
3.4 documentary context(成文环境)
3.5technological context(技术环境)
3.5.1硬件
     存储器(内存、辅助内存、三级存储、基于安全和恢复的存储)
     微处理器     网络      外围设备     结构
3.5.2软件
     操作系统  系统软件    网络软件    应用软件
3.5.3数据
     文件结构    数据/文件模版
3.5.4系统模型
3.5.5系统管理

4.媒介
档案著录项目(1999)
档案著录项目共分七项,每项分若干著录单元(小项)。

4.1 题名与责任说明项
4.1.1 正题名        4.1.2 并列题名*     4.1.3 副题名及说明题名文字*
4.1.4 文件编号*    4.1.5 责任者         4.1.6 附件*

4.2 稿本与文种项
4.2.1 稿本*       4.2.2 文种*

4.3 密级与保管期限项
4.3.1 密级*       4.3.2 保管期限*      

4.4 时间项

4.5 载体形态项
4.5.1 载体类型*    4.5.2 数量及单位*     4.5.3 规格*

4.6 附注与提要项
4.6.1 附注*        4.6.2 提要*

4.7 排检与编号项
4.7.1 分类号        4.7.2 档案馆代号*     4.7.3 档号
4.7.4 电子文档号    4.7.5 缩微号           4.7.6 主题词或关键词
回复

使用道具 举报

1

主题

0

好友

224

积分

幼儿园大班

Rank: 3

UID
337246
主题
1
精华
0
积分
224
威望
90
金钱
95
在线时间
3 小时
阅读权限
10
注册时间
2013-7-29
最后登录
2013-8-10
发表于 2013-8-10 13:30:24 |显示全部楼层
这个问题我也曾经想过,但是没搞明白,楼主知道InterPARES项目的网站为啥打不开了呢?是关闭了,还是有新的网址?
回复

使用道具 举报

发表回复

您需要登录后才可以回帖 登录 | 注册

回顶部